1 How to use the BT Sourcing Oracle eBusiness Suite

1.1 First use of sourcing - never logged in before

On your first visit, within 4 hours of receiving a Confirmation of Registration email, you can either use your browser to navigate to the login page either directly using www.supplierportal.bt.com, or use the URL link contained in the registration email.

This first login will force you to change your password from the initial system generated one. Type in your old password and your new one, twice, and click submit and if successful the system will then take you to the main home page which is where you will access Sourcing activities.

If you copy the password string using copy and paste please make sure you do not inadvertently copy a space on the end of the password string, as this will cause your login to fail.

To access activities, in the Navigator menu, click Sourcing Supplier then the Sourcing Home Page link, this will enable you to carry out the various tasks to any activities your company has been invited to – but see 1.2 and 1.3 for more information.

1.2 Your first access to an activity from an (RFI, RFQ or Auction) invitation email

The first time you access an activity from the invitation email (once logged in) you will be able to see in your Work list at the top of the Home Page the message inviting you to the activity. You just click on this link to review the RF(x) and to acknowledge your participation in it.

You should now note that on subsequent logins, this alert will not be visible – as you have already accepted it by clicking on it – see 1.3.

1.3 Your second and subsequent accesses to the system

This assumes you actioned the alert in the work list as per 1.2 above. Once logged in, choose Sourcing Supplier then Sourcing Home Page from the Navigator menus. To locate any activity to which you wish to review and or respond to you can either find it located in the middle of the page under Your Active and Draft responses (activities which you have already drafted or submitted a response to), or at the bottom under Your Company's Open Invitations (activities for which you have not yet drafted or submitted a response to).

Alternatively you may need to search specifically for the activity by using the Search Open Negotiations box at the top of the Sourcing Home Page – either type in part of the title of the activity, using the % symbol as a wild card – e.g. if you know the word widget appeared somewhere in the title enter %widget%; or choose Number from the drop-down and type in the RF(x) number (you can get this from the invitation email); and then click the Go button to perform the search.

You should note that once the activity closes, it and any responses you made will no longer be visible until the buyer unlocks the activity to carry out the adjudication etc.

1.4 Amendments to activities

Whilst an activity is running there may be occasions when we (BT) need to make a change to it. The system maintains a log of these amendments, by adding a comma and a sequential number to the original activity number; i.e. No 1234, will become 1234,1 on the first amendment and 1234,2 on the second and so on.

Whenever an amendment has been made you will receive an email advising you of this and you must acknowledge this on the system and resubmit any previous responses. This resubmission is important as the amendment may have fundamentally changed the activity in question, and so you must confirm your response is still valid.

1.5 Emails and alerts

Every email you receive will have a corresponding alert in your Work list; this ensures that you do not have to wait for the email as you can still access any messages or activities directly in the system. Once you have read or completed the action for an alert, it will no longer be displayed in the alert work list. However please note that only those individuals that have been formally invited to an activity will get the emails and alerts.

1.6 Support during an activity

If you have a question about the use or operation of the Oracle eBusiness tool please contact your dedicated PDC contact.

If you have a question about the RFI, RFQ, Auction, ITT or Tender activity i.e. commercials etc please contact the BT Buyer.

If you have a question about the technical specification, or the requirements contained in the activity either contact the BT technical representative or the BT Buyer.

1.7 You cannot login or you have forgotten the password

We recommend you contact your PDC contact to have them reset your password.

Alternatively you may choose the Forgotten Password link from the Login page, this will prompt you for your Login ID, which you should enter and then click Submit. You will receive an email asking you to confirm you requested a password reset – you must follow the instructions in this within 4 hours otherwise the reset will be cancelled.

Once you have confirmed via the link in this email, you will receive another email advising you that your password has now been reset and you will be provided with a new temporary one. Please note that it may be a couple of hours between your request and each email being received.

If you copy the password string using copy and paste please make sure you do not inadvertently copy a space on the end of the password string, as this will cause your login to fail.

You must then login with this temporary password within 4 hours of your confirmation and change your password just as you did on your very first access. If you fail to do this within 4 hours you'll need to request the reset again.

Further information can be found on www.selling2bt.bt.com/isupplier